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Timesheet
Employee Name
Employee ID
Department
Supervisor
Week Starting
Week Ending
Day
Date
Time In
Lunch Out
Lunch In
Time Out
Regular Hours
Overtime Hours
Total Hours
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Total
Hourly Rate
Overtime Rate
PTO / Sick Hours
Holiday Hours
Notes
I certify that the hours recorded above are true and accurate.
Employee(Signature)
Supervisor(Signature)
※ Enter hours as decimals (e.g., 7.5 for 7 hours 30 minutes). Overtime rules vary by state; under federal law, non-exempt employees generally earn overtime for hours over 40 in a workweek.
How to fill out a Timesheet
Free Timesheet template
A timesheet is a record of the hours an employee worked during a pay period. It shows start, break and end times for each day, regular and overtime hours, and is signed by the employee and supervisor so payroll can be calculated accurately.
How to fill it out
Enter the employee's name, ID, department and supervisor.
Fill in the week starting and ending dates and each day's date.
Record time in, lunch out, lunch in and time out for each day worked.
Enter regular and overtime hours as decimals — daily and weekly totals are calculated automatically.
Add pay rates and any PTO or holiday hours, note anything unusual, and have the employee and supervisor sign.
Under federal law, non-exempt employees generally must be paid overtime of at least 1.5 times their regular rate for hours over 40 in a workweek; some states, such as California, also have daily overtime rules.
Fill the timesheet in every day instead of from memory at the end of the week.
Employers generally must keep payroll records, including hours worked, for at least three years under federal law.
Timesheet example
Employee Name
Jane Smith
Employee ID
E-1047
Department
Customer Service
Supervisor
David Lee
Week Starting
10/05/2026
Week Ending
10/11/2026
Hourly Rate
$22.00
Overtime Rate
$33.00
PTO / Sick Hours
0
Holiday Hours
0
Notes
Stayed late Wednesday for the system migration. Saturday shift covered for a coworker (approved by D. Lee).
All names, companies and contact details are fictional. Click “Fill sample” above to put this example into the empty fields; click again to remove the parts you did not change.
FAQ
How do I calculate total hours on a timesheet?
Subtract the start time from the end time and then subtract unpaid breaks. For example, 8:00 a.m. to 4:30 p.m. with a 30-minute lunch is 8 hours. Enter that as 8 in the Regular Hours column and the totals add up automatically.
Is a lunch break paid?
Under federal law, bona fide meal periods (usually 30 minutes or more) when the employee is fully relieved of duty do not need to be paid. Short breaks of 5–20 minutes generally count as paid time. State laws may add requirements.
Who needs to fill out a timesheet?
Hourly (non-exempt) employees especially, since employers must track their hours for minimum wage and overtime. Some salaried employees and contractors also use timesheets for project billing.
