Click a blue field to typeHeadings and labels are editable tooEnter next fieldAutosaved · pick up where you left offTurn off “Headers and footers” when printing
Re: Employment Verification for [Employee Name]
This letter confirms that [Employee Name] is employed by [Company Name]. At the employee’s request, we are providing the following employment information:
Employee Name
Job Title
Employment Status
Start Date
End Date (if applicable)
Pay Rate
Pay Frequency
Average Hours per Week
Department
If you need any further information, please contact me at the phone number or email address below. This letter is provided for verification purposes only and is not a guarantee of continued employment.
※ Share pay information only with the employee’s written authorization, and follow your company’s policy on releasing employment records.
How to fill out an Employment Verification Letter
Free Employment Verification Letter template
An employment verification letter is a letter from an employer confirming that a person works (or worked) there, usually with job title, start date and employment status. Landlords, lenders and agencies often ask for one as proof of employment or income.
How to fill it out
Enter the company name and address at the top as a letterhead.
Add the date and the recipient — a landlord, lender or agency, or “To Whom It May Concern.”
Fill in the employee’s name in the subject line and opening sentence.
Complete the details table: job title, status, start date, pay rate and hours, as authorized.
Sign the letter and add the signer’s name, title and contact information.
Tips
Release pay information only with the employee’s written authorization.
Only state facts you can verify from payroll and HR records.
Use company letterhead and a reachable phone number so the recipient can confirm the letter.
Keep a copy in the employee’s file.
Employment Verification Letter example
Employee Name
Jane Smith
Job Title
Senior Account Manager
Employment Status
Full-time
Start Date
March 2, 2021
End Date (if applicable)
N/A — currently employed
Pay Rate
$62,000 per year
Pay Frequency
Biweekly
Average Hours per Week
40
Department
Sales
Acme Supply Co. 500 Commerce Dr Springfield, IL 62702 (555) 123-4567 · acmesupply.example.com
Leasing Office Maple Grove Apartments 800 Maple Ave Springfield, IL 62704
Re: Employment Verification for Jane Smith
This letter confirms that Jane Smith is employed by Acme Supply Co. At the employee’s request and with her written authorization, we are providing the following employment information:
All names, companies and contact details are fictional. Click “Fill sample” above to put this example into the empty fields; click again to remove the parts you did not change.
FAQ
Who should sign an employment verification letter?
Usually someone in HR, payroll or the employee’s manager who has access to accurate records and is authorized to release them.
Can an employer refuse to verify employment?
Many employers will confirm only dates and job title as a matter of policy. Some will share pay only with written consent from the employee.
Is this the same as a reference letter?
No. A verification letter states facts like dates, title and pay. A reference letter gives a personal opinion about the person’s work.
