Receipt
| From | |
|---|---|
| Received From |
| Receipt # | |
|---|---|
| Date | |
| Payment Method | |
| Check / Ref. # | |
| For |
| Description | Qty | Unit Price | Amount |
|---|---|---|---|
| Subtotal | |
|---|---|
| Tax rate (%) | |
| Sales tax |
Total PaidUSD
$ 0
Notes
Received by(Signature)
How to fill out a Receipt
A receipt is a written record confirming that a payment was received. It shows who paid, how much, for what and by which method, giving the customer proof of purchase and the seller a record of the sale.
How to fill it out
- Enter your business name and contact information in the From box.
- Write the customer's name in Received From and give the receipt a number.
- Check the payment method and add a check number or card reference if you have one.
- List what was paid for with quantity and unit price — amounts and the total are calculated automatically.
- Enter a sales tax rate if it applies, and add any note such as a return policy.
- Sign in the Received by line, then print it or save it as a PDF for the customer.
Tips
- Use sequential receipt numbers so every payment can be matched to your books.
- For cash payments, a signed receipt is the customer's best proof of payment — always give one.
- If the payment only covers part of a balance, note the remaining amount in Notes.
- Keep a copy for your own records; receipts back up income and deductions at tax time.
Receipt example
- From
- Acme Supply Co.
100 Main Street
Anytown, USA 12345
(555) 123-4567 · [email protected] - Received From
- Michael Johnson
(555) 987-6543 - Receipt #
- R-10482
- Payment Method
- Credit/Debit Card
- Check / Ref. #
- Visa ending 4417 · Auth 082315
- For
- Order #5521
- Tax rate (%)
- 7
Notes
Paid in full. Returns accepted within 30 days with this receipt. Thank you for shopping with us!
All names, companies and contact details are fictional. Click “Fill sample” above to put this example into the empty fields; click again to remove the parts you did not change.
FAQ
What should a receipt include?
At minimum: the seller's name, the date, a description of what was paid for, the amount paid and the payment method. A receipt number and the customer's name make it easier to track.
Is a handwritten receipt valid?
Generally, yes. A clear, signed receipt with the date, amount and description is a valid record of payment, whether it is handwritten or printed.
Can I use this as a rent receipt?
You can, but the rent receipt template has fields for the rental address and rent period, which tenants and landlords usually need.
Related templates
More Business & Finance templates: Purchase Order · Packing Slip · Timesheet · Mileage Log · Work Order · Commercial Invoice · Business Credit Application · Return Authorization Form · Customer Feedback Form · Event Registration Form · Donation Receipt · Pay Stub · Petty Cash Log · Credit Memo · Statement of Account · Change Order · Statement of Work
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