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Statement of Work
(SOW)
Client Information
Company
Contact
Email / Phone
Provider Information
Company
Contact
Email / Phone
Project Name
SOW #
Effective Date
Start Date
End Date
Governing Agreement
1. Background & Objectives
2. Scope of Work
3. Out of Scope
4. Deliverables
#
Deliverable
Description / Acceptance Criteria
Due Date
5. Milestones & Payment
#
Milestone / Payment Event
Due Date
Amount
Total
Total FeesExcl. approved expenses
$ 0
6. Terms
Roles & Responsibilities
The Client will provide timely access to information, people and systems needed for the work, and will name a project contact with authority to approve deliverables.
Acceptance
The Client will review each deliverable within [5] business days and either accept it in writing or describe the changes needed to meet the acceptance criteria. A deliverable not rejected within that time is considered accepted.
Changes
Any change to scope, schedule or fees must be agreed in a written change order signed by both parties.
Expenses & Invoicing
The Provider will invoice on completion of each milestone. Payment is due within [30] days of the invoice date. Travel and other expenses are reimbursed only if approved in writing in advance.
Assumptions
[List assumptions, e.g. the Client supplies content by the start date; work is performed remotely.]
Client
Signature
Printed Name
Title
Date
Service Provider
Signature
Printed Name
Title
Date
※ This template is for general information only and is not legal advice. Laws vary by state; consider having an attorney review it before you rely on it.
How to fill out a Statement of Work
Free Statement of Work template
A statement of work (SOW) defines a specific project under a services relationship: what will be done, what is excluded, the deliverables and deadlines, how acceptance works and how much is paid at each milestone.
How to fill it out
Enter client and service provider details, project name, SOW number and dates.
Reference the master agreement the SOW falls under, if any.
Describe objectives, scope and what is out of scope.
List deliverables with acceptance criteria and milestones with payment amounts — the total adds up automatically.
Review the terms, edit bracketed values and have both parties sign.
Tips
Be specific about what is out of scope to avoid disputes.
Tie payments to deliverables the client can accept.
Use change orders for any change in scope, schedule or fees.
Have an attorney review high-value or complex projects.
Acme’s current ordering site is hard to use on phones. Goal: a mobile-friendly site that lets repeat customers reorder in under one minute.
2. Scope of Work
Discovery workshop; sitemap and wireframes; visual design for 8 page templates; front-end build on the client’s existing platform; product import of up to 500 items; testing and launch support.
3. Out of Scope
Copywriting, product photography, ERP integration and ongoing hosting.
4. Deliverables
Wireframes · Wireframes for 8 templates, approved by client · 11/20/2026
Visual design · Final designs in Figma, two rounds of revisions · 12/11/2026
Website build · Working site on staging, passes test checklist · 01/15/2027
Launch · Live site and 2 weeks of support · 01/29/2027
5. Milestones & Payment
Signing of this SOW (deposit) · 11/02/2026 · 4800
Approval of visual design · 12/11/2026 · 4800
Launch · 01/29/2027 · 6400
Client
Printed Name
Jane Smith
Title
Operations Director
Date
October 13, 2026
Service Provider
Printed Name
Alex Kim
Title
Owner
Date
October 13, 2026
All names, companies and contact details are fictional. Click “Fill sample” above to put this example into the empty fields; click again to remove the parts you did not change.
FAQ
What is the difference between an SOW and a contract?
An SOW describes the work for one project; it often sits under a master services agreement that holds the legal terms.
How long is a statement of work?
It depends on the project. This template fits on two pages.
