Click a blue field to typeHeadings and labels are editable tooEnter next fieldAutosaved · pick up where you left offTurn off “Headers and footers” when printing
Commercial Invoice
Exporter / Shipper
Consignee
Invoice #
Invoice Date
Order / P.O. #
Air Waybill / B/L #
Carrier
Incoterms
Currency
Country of Export
Country of Destination
Reason for Export
Packages
Total Gross Weight
Importer of Record
Goods
Description of Goods (material, use)
HS Code
Origin
Qty
Unit Value
Total Value
Total
Subtotal
Freight
Insurance
Other charges
Total Invoice ValueDeclared for customs
$ 0
Declaration
I declare that the information on this invoice is true and correct and that the contents and value of this shipment are as stated above.
Signature
Name & Title
Date
※ Use plain, specific descriptions (what the item is, what it is made of, what it is used for) and the correct HS code. Carriers and customs may require their own forms; the importer is responsible for duties unless the Incoterms say otherwise.
How to fill out a Commercial Invoice
Free Commercial Invoice template
A commercial invoice is the main document customs uses to identify goods in an international shipment, set their value and work out duties. It lists the exporter and consignee, a clear description of each item, its HS code, country of origin, quantity and value, plus shipping terms.
How to fill it out
Enter the exporter (shipper) and consignee details, including tax IDs.
Add the invoice number, date, waybill or bill of lading number and Incoterms.
Describe each item plainly, with HS code, origin, quantity and unit value — line totals calculate automatically.
Add freight, insurance and other charges to get the total invoice value.
Sign the declaration and attach copies to the shipment as your carrier requires.
Tips
Avoid vague descriptions like “parts” or “samples”; say what the item is and what it is made of.
Use the same currency on every line.
Mark samples and gifts as such and still give a fair value.
Keep a copy for your export records.
Commercial Invoice example
Exporter / Shipper
Brightline Goods LLC 200 Harbor Way Seattle, WA 98101, USA (206) 555-0142 · EIN 12-3456789
Consignee
Maple Home Inc. 45 King St W Toronto, ON M5H 1J8, Canada (416) 555-0199
Invoice #
CI-2026-118
Order / P.O. #
PO-7734
Air Waybill / B/L #
7712 3345 9081
Carrier
FedEx International Economy
Incoterms
DAP
Currency
USD
Country of Export
United States
Country of Destination
Canada
Reason for Export
Sale
Packages
2 cartons
Total Gross Weight
18.4 kg
Importer of Record
Same as consignee
Freight
145.00
Insurance
22.00
Other charges
0.00
Declaration
Name & Title
Alex Kim, Shipping Manager
Goods
Stoneware coffee mugs, 12 oz · 6912.00 · US · 48 · 6.50
Cotton kitchen towels · 6302.60 · IN · 60 · 3.25
Bamboo cutting boards · 4419.90 · CN · 20 · 11.00
All names, companies and contact details are fictional. Click “Fill sample” above to put this example into the empty fields; click again to remove the parts you did not change.
FAQ
What is the difference between a commercial invoice and a proforma invoice?
A proforma invoice is a preliminary quote sent before a sale. A commercial invoice records the actual sale or shipment and is used by customs.
How many copies do I need?
Many carriers ask for three signed copies: one attached to the package and two for customs. Check your carrier’s rules.
Do I need a commercial invoice for a gift or sample?
Yes. Any international shipment of goods usually needs one, with the reason for export marked as gift or sample.
