Click a blue field to typeHeadings and labels are editable tooEnter next fieldAutosaved · pick up where you left offTurn off “Headers and footers” when printing

Pay Stub

Employer
Employer EIN

Employee
Employee ID
SSN (last 4)

Pay Period Start		Pay Period End		Pay Date
Check / Advice #		Pay Frequency		Payment Method

Earnings

Description

Hours

Rate

Current

Year to Date

Total

Deductions & Taxes

Description

Current

YTD

Total

Summary

Gross Pay
Total Deductions

Net Pay

$ 0

Notes

※ For a salaried line, enter 1 in Hours and the period salary in Rate. This template does not calculate withholding and is not tax advice — figure taxes with IRS Publication 15-T and your state’s rules, or a payroll service. Some states require specific pay stub information.

How to fill out a Pay Stub

Pay Stub template preview — Free Pay Stub template

A pay stub (earnings statement) shows an employee how their pay was calculated for a pay period: hours and rates, gross pay, each tax and deduction, year-to-date totals and the net amount paid.

How to fill it out

Enter the employer and employee details and the pay period, pay date and check or advice number.
Enter hours and rate for each earnings line — current pay calculates automatically.
Enter each tax and deduction for the period and year to date.
Gross pay, total deductions and net pay are calculated for you.
Print it, save it as PDF, or export it to Excel with formulas.

Tips

For salary, enter 1 hour and the period salary as the rate.
Use real payroll figures — withholding must follow IRS Publication 15-T and state rules.
Some states require specific items on pay stubs, such as hours worked and rates.
Never create pay stubs with false figures — that can be fraud.

Pay Stub example

Employer: Acme Supply Co.
123 Main St
Springfield, IL 62701
Employer EIN: 12-3456789
Employee: Jane Smith
123 Main St, Apt 2B
Springfield, IL 62701
Employee ID: E-1015
SSN (last 4): XXX-XX-4821
Pay Period Start: 09/27/2026
Pay Period End: 10/10/2026
Pay Date: 10/16/2026
Check / Advice #: DD-20461
Pay Frequency: Biweekly
Payment Method: Direct deposit

Summary

Notes: PTO balance: 62 hours.

Earnings

80 · 22.50 · 36000.00
4 · 33.75 · 1215.00
720.00
540.00

Deductions & Taxes

142.00 · 2840.00
119.97 · 2387.71
28.06 · 558.41
95.78 · 1906.24
85.00 · 1700.00
96.75 · 1925.88

All names, companies and contact details are fictional. Click “Fill sample” above to put this example into the empty fields; click again to remove the parts you did not change.

FAQ

Does this template calculate taxes?

No. Enter tax amounts from your payroll records; the template adds up the totals and net pay. It is not tax advice.

Can I download it as Excel?

Yes. The Excel file keeps live formulas for earnings, totals and net pay.

What is YTD on a pay stub?

Year to date — the total earned or withheld from January 1 through this pay date.

Related templates

↑ Fill out the Pay Stub