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Packing Slip
From
Ship To
Order #
Order Date
Ship Date
Customer PO #
Ship Via
Tracking #
Item #
Description
Qty Ordered
Qty Shipped
Back-ordered
Total
Notes
Packed By
Checked By
Number of Boxes
Total Weight
※ Please check the contents against this packing slip and report any missing or damaged items as soon as possible.
How to fill out a Packing Slip
Free Packing Slip template
A packing slip is a document placed inside a shipment that lists the items in the package. Unlike an invoice, it shows quantities but not prices, so the recipient can check the contents and see which items were back-ordered or shipped separately.
How to fill it out
Enter your business name and return address in From and the recipient's name and address in Ship To.
Fill in the order number, order date, ship date and the customer's PO number if any.
Add the carrier (Ship Via) and the tracking number.
List each item number and description with the quantity ordered and quantity shipped — back-ordered quantities are calculated automatically.
Note any back-order or return instructions, record who packed and checked the box, and print a copy to put in the package.
Tips
Leave prices off the packing slip, especially for gift orders or drop shipments.
Have a second person check the box against the slip before sealing it to cut shipping errors.
Place the slip in a clear envelope on the outside of the box or inside on top of the items.
Use the same order number as your invoice so customers can match them easily.
Packing Slip example
From
Acme Supply Co. 123 Main St Springfield, IL 62701 (555) 123-4567 · [email protected]
Two packs of 5 lb bags are back-ordered and will ship separately by October 20 at no extra charge. Questions? Call (555) 123-4567.
All names, companies and contact details are fictional. Click “Fill sample” above to put this example into the empty fields; click again to remove the parts you did not change.
FAQ
What is the difference between a packing slip and an invoice?
A packing slip lists what is in the box so the recipient can check it; it normally has no prices. An invoice is a bill requesting payment.
Is a packing slip the same as a shipping label?
No. The shipping label goes on the outside of the box and tells the carrier where to deliver it. The packing slip lists the contents for the recipient.
Do I need a packing slip for every order?
It is not legally required for domestic orders, but it helps customers confirm their order and makes returns and missing-item claims easier.