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Change Order
Project Name
Project Address
Change Order #
Date
Owner / Client
Contractor
Contract Date
Requested By
Description of & Reason for Change
Cost of Change
Description
Qty
Unit
Unit Price
Amount
※ Enter credits (deleted work) as a negative quantity.
Schedule Impact
Days Added / (Deducted)
Revised Completion Date
Contract Sum
Original Contract Sum
Prior Change Orders (net)
This Change Order
New Contract Sum
$ 0
Signed by both parties, this change order becomes part of the contract; all other contract terms remain unchanged.
Owner / Client
Signature
Printed Name
Date
Contractor
Signature
Printed Name
Date
How to fill out a Change Order
Free Change Order template
A change order is a written amendment to a construction or service contract. It describes added, removed or changed work, prices it, shows how the contract sum and completion date change, and is signed by both parties before the work proceeds.
How to fill it out
Fill in the project, address, change order number, owner, contractor and contract date.
Describe exactly what work is changing and why.
Price each item with quantity and unit price; enter credits as negative quantities.
Enter the original contract sum and prior change orders — the new contract sum calculates automatically.
Record any schedule change and have both parties sign.
Tips
Sign the change order before starting the extra work.
Reference drawings, specs or locations so there is no doubt about scope.
Number change orders in sequence and keep a log.
Some states have special rules for home improvement contracts — check yours.
Change Order example
Project Name
Smith Kitchen Remodel
Project Address
123 Main St, Springfield, IL 62701
Change Order #
CO-02
Owner / Client
Jane Smith
Contractor
Prairie Home Builders LLC
Contract Date
08/15/2026
Requested By
Owner
Description of & Reason for Change
Add under-cabinet LED lighting on the north wall (12 ft) and replace the specified laminate backsplash with ceramic subway tile. Owner request after cabinet installation.
Cost of Change
Under-cabinet LED lighting, installed · 12 · ft · 45.00
All names, companies and contact details are fictional. Click “Fill sample” above to put this example into the empty fields; click again to remove the parts you did not change.
FAQ
Who signs a change order?
Usually the owner (or client) and the contractor, and sometimes the architect or engineer.
How do I show a credit for deleted work?
Enter a negative quantity for the deleted item; the total reduces automatically.
Can I export it to Excel?
Yes. The Excel file keeps the amount and contract-sum formulas.
