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Bill of Sale
(Motor Vehicle)
Seller Information
Name
Address
City, State ZIP
Phone
Email
Buyer Information
Name
Address
City, State ZIP
Phone
Email
Vehicle
Year
Make
Model
Body Style
Color
License Plate / State
VIN
Title Number
Sale
Sale Price
Date of Sale
Payment Method
Liens / Exceptions
Odometer Disclosure Statement
Odometer Reading
Mileage Status
※ Federal law (and state law, if applicable) requires that you state the mileage upon transfer of ownership. Failure to complete or providing a false statement may result in fines and/or imprisonment.
Terms
1. Transfer
For the sale price stated above, receipt of which the Seller acknowledges, the Seller sells and transfers the vehicle described above to the Buyer.
2. Seller’s Title
The Seller states that they are the legal owner of the vehicle, have the right to sell it, and that it is free of all liens and encumbrances except as listed above.
3. “As Is” Sale
The vehicle is sold “AS IS, WHERE IS,” with no warranties, express or implied, including any implied warranty of merchantability or fitness for a particular purpose. The Buyer has had the opportunity to inspect the vehicle and accepts it in its present condition.
Seller
Signature
Printed Name
Date
Buyer
Signature
Printed Name
Date
※ Some states require their own bill of sale form, odometer disclosure on the title, or notarization. Check with your state’s motor vehicle agency. This template is provided for general information only and is not legal advice. Laws vary by state; consider having an attorney review it before signing.
How to fill out a Bill of Sale
Free Bill of Sale template
A vehicle bill of sale is a written record that ownership of a car, truck, motorcycle or other motor vehicle passed from a seller to a buyer for a stated price. It identifies the vehicle by its VIN, records the sale price, date and odometer reading, and is signed by both parties. This template is built for vehicle sales; for furniture, equipment or other goods, a general receipt usually works better.
How to fill it out
Enter the seller's and buyer's full legal names and addresses.
Describe the vehicle: year, make, model, body style, color, plate, the 17-character VIN and the title number.
Write the sale price, date of sale and payment method, and list any liens.
Record the odometer reading and check the mileage status that applies.
Read the terms, including the as-is clause, and have both the seller and buyer sign and date it. Each party keeps a copy.
Tips
Copy the VIN from the title and check it against the vehicle (dashboard and driver's door jamb).
A bill of sale does not replace the title. The seller still needs to sign over the title, and the buyer must register the vehicle with the state.
Some states require their own bill of sale form or notarization, so check your state's motor vehicle agency first.
Pay with a cashier's check or meet at the buyer's bank to reduce fraud risk on large cash sales.
All names, companies and contact details are fictional. Click “Fill sample” above to put this example into the empty fields; click again to remove the parts you did not change.
FAQ
Is a bill of sale required to sell a car?
It depends on the state. Some states require a vehicle bill of sale to title or register the car, while others only need the signed-over title. Even when it is not required, it is a useful record of the price and date for both parties.
What does selling a car "as is" mean?
It means the buyer accepts the vehicle in its current condition and the seller makes no warranties about it. An as-is clause does not protect a seller who lies about the vehicle, and some states limit as-is sales.
Does a vehicle bill of sale need to be notarized?
Most states do not require notarization, but a few do in certain situations. Check with your state's DMV or motor vehicle agency before the sale.
Can I use it for a boat, trailer or other item?
It is laid out for motor vehicles (VIN, odometer, title number). A trailer or motorcycle fits well; boats often need hull and engine details, and many states have their own vessel bill of sale form.
