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Field Trip Permission Slip

School / Organization
Teacher / Leader		Class / Group
Destination
Trip Date		Depart / Return
Transportation	School busCharter busWalkingParent drivers	Cost
What to Bring

Trip Description

Parent / Guardian Permission

Student Name
Grade		Date of Birth
Permission	My child MAY attendMy child may NOT attend
Chaperone	I would like to volunteer as a chaperone

Emergency & Medical Information

Emergency Contact		Phone
Second Contact		Phone 2
Allergies / Medical Conditions
Medications
Health Insurance		Policy #

I give permission for my child to take part in this trip. In an emergency, if I cannot be reached, I authorize the staff in charge to obtain emergency medical treatment for my child.

Parent / Guardian Signature

Date

※ Return this slip by the date requested. Students without a signed slip cannot attend. Follow your school’s policies on medications and drivers.

How to fill out a Field Trip Permission Slip

Field Trip Permission Slip template preview — Free Field Trip Permission Slip template

A field trip permission slip tells parents about a trip and gets their signed permission. It also collects emergency contacts and medical information.

How to fill it out

Type the school or organization, teacher or leader, class, destination, trip date and departure and return times.
Tick the transportation (school bus, charter bus, walking or parent drivers), then add the cost and what to bring — lunch, water, money, weather gear.
In Trip Description, explain the purpose of the trip, what students will do and how they will be supervised.
Print one per student and send it home with a clear return date written at the top or in a note.
Parents choose may or may not attend, offer to chaperone if they can, and fill in emergency contacts, allergies, medications and insurance.
Parents sign and date the slip and send it back before the deadline. File the returned slips and bring them on the trip.

Tips

Send slips home two to three weeks before the trip, with a reminder a few days before the deadline.
Bring the signed slips (or copies) on the trip. If a student gets hurt, the emergency contacts and insurance numbers are right there.
Before you leave, copy allergies and medical needs onto one list for each chaperone, and bring any EpiPens or inhalers listed.
Check your district's rules for parent drivers (license and insurance), medication on trips and chaperone background checks.
Offer a way to cover the cost quietly for families who need it, so no student misses out over money.

Field Trip Permission Slip example

School / Organization: Lincoln Elementary School
Teacher / Leader: Ms. Rivera
Class / Group: Grade 3, Room 12
Destination: Springfield Science Museum, 200 Discovery Way
Trip Date: November 18, 2026
Depart / Return: 9:00 a.m. – 2:15 p.m.
Transportation: School bus
Cost: $12.00 — due by November 6
What to Bring: Packed lunch, water bottle, jacket, comfortable shoes

Trip Description

Students will tour the space and weather exhibits and join a hands-on workshop on simple machines. Each chaperone will supervise a group of 5 students.

Parent / Guardian Permission

Student Name: Lily Smith
Grade: 3
Date of Birth: 05/14/2019
Permission: My child MAY attend
Chaperone: I would like to volunteer as a chaperone

Emergency & Medical Information

Emergency Contact: Jane Smith (mother)
Phone: (555) 123-4567
Second Contact: David Smith (father)
Phone 2: (555) 123-9876
Allergies / Medical Conditions: Peanut allergy — carries EpiPen
Medications: EpiPen, only in an emergency
Health Insurance: BlueCross PPO
Policy #: XJH 4471 2210

All names, companies and contact details are fictional. Click “Fill sample” above to put this example into the empty fields; click again to remove the parts you did not change.

FAQ

Why are permission slips needed?

Most schools and districts require written parent consent before students leave campus. The slip also tells families what the trip involves and gives staff the emergency information they need while away.

Can the slip authorize emergency treatment?

Yes. The signature section includes consent for staff to get emergency medical treatment if a parent can't be reached. For longer or overnight trips, some schools also use a separate medical consent form.

What if a parent doesn't return the slip?

Most schools don't let a student go without a signed slip; a phoned-in or emailed permission is accepted only if your district allows it. Plan supervision at school for students who stay behind.

Can I use it for clubs, scouts or church groups?

Yes. Change the organization name, leader and group, and edit the transportation and description to match your outing.

Related templates

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