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Rental Application
Property
Move-In Date
Monthly Rent
Application Fee
Lease Term
Applicant
Full Legal Name
Date of Birth
Mobile Phone
Email
ID #
Occupants
Other Adults
Pets
Residence History
Address (Street, City, State)
Dates
Rent
Landlord & Phone
Reason Left
Employment & Income
Employer
Position
Start Date
Supervisor
Monthly Income
Other Income
Prior Employer
Other Information
Vehicles
Reference
Emergency
Ever evicted?
Broken a lease?
Smoker?
Explain “Yes”
I certify this information is true and complete and authorize the landlord to verify it with my landlords, employers and references. A credit or background report will be obtained only with my separate written consent. False information may result in denial.
Applicant Signature
Date
※ Fair housing: do not ask about or decide based on race, color, religion, sex, national origin, familial status, disability or other classes protected by state or local law (e.g. source of income). Screening and fee rules vary by state and city.
How to fill out a Rental Application
Free Rental Application template
A rental application collects the information a landlord needs to screen a prospective tenant: identity and contact details, rental history, employment and income, references and vehicles, plus the applicant’s signed authorization to verify it.
How to fill it out
Fill in the property, move-in date, rent, application fee and lease term.
Have the applicant complete personal details, occupants and pets.
List current and previous residences with landlord contacts.
Add employment, income, vehicles, references and background answers.
Have the applicant sign and date the authorization.
Tips
Use the same application and criteria for every applicant.
Do not ask about race, religion, national origin, familial status, disability or other protected classes.
Get separate written consent before running a credit or background check.
Check state limits on application fees and criminal-history questions.
88 Pine St, Apt 4, Springfield, IL · 2022 – present · $1,100 · Carol White, (555) 555-0101 · Want more space
15 College Ave, Urbana, IL · 2019 – 2022 · $850 · Urbana Rentals, (555) 555-0102 · Moved for job
Employment & Income
Employer
Acme Supply Co.
Position
Customer Service Supervisor
Start Date
03/01/2022
Supervisor
Michael Brown, (555) 123-4567
Monthly Income
$4,700
Other Income
None
Prior Employer
N/A
Other Information
Vehicles
2019 Honda Civic, blue, IL ABC 1234
Reference
Lisa Chen, coworker, (555) 333-4444
Emergency
David Smith, brother, (555) 234-5678
Ever evicted?
No
Broken a lease?
No
Smoker?
No
Explain “Yes”
N/A
All names, companies and contact details are fictional. Click “Fill sample” above to put this example into the empty fields; click again to remove the parts you did not change.
FAQ
What can a landlord not ask on a rental application?
Questions about protected classes under fair housing law — race, color, religion, sex, national origin, familial status and disability — and others protected locally.
Is the application fee refundable?
It depends on state law and your policy. Some states cap or regulate screening fees.
Can I use it for co-applicants?
Yes. Each adult applicant should complete and sign a separate application.
