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Re: Late Rent Notice — [Property Address]
Our records show that the rent for [Month, Year] for the property above, which was due on [Due Date], has not been received as of the date of this letter. The amount now owed is:
Amount Due
Description
Period / Date
Amount
Total
Please pay the full amount of $[Total] by [Payment Deadline] using [payment method / address / portal]. If you have already sent payment, please disregard this notice and accept our thanks.
If you are having trouble paying, please contact me right away at [Phone / Email] so we can discuss it. If the balance remains unpaid, I may give you a formal notice as allowed by state law and the lease.
Delivered by: ☐ Hand delivery ☐ Mail ☐ Email ☐ Posted on door Date: ____________
※ This is a friendly reminder, not a legal “pay or quit” notice. Late-fee limits, grace periods and formal notice requirements are set by state and local law. Not legal advice.
How to fill out a Late Rent Notice
Free Late Rent Notice template
A late rent notice is a written reminder from a landlord that rent is past due. It states the amount owed including any late fee allowed by the lease, the date to pay by and how to pay, and invites the tenant to talk if they are having trouble.
How to fill it out
Enter your name and address and the tenant’s name and address.
Fill in the month, due date and property in the letter.
List rent, late fee and other charges — the total adds up automatically.
Set a payment deadline and how to pay.
Sign, deliver it and note how and when it was delivered.
Tips
Charge only late fees allowed by your lease and state law.
Keep the tone factual and polite.
This is a reminder, not a legal “pay or quit” notice — those follow state-specific rules.
Keep a copy and proof of delivery.
Late Rent Notice example
Robert Miller 450 Oak Ave Springfield, IL 62704 (555) 987-6543 · [email protected]
Jane Smith 123 Main St, Apt 2B Springfield, IL 62701
Re: Late Rent Notice — 123 Main St, Apt 2B
Our records show that the rent for October 2026 for the property above, which was due on October 1, 2026, has not been received as of the date of this letter. The amount now owed is:
Please pay the full amount of $1,300.00 by October 20, 2026 using the online portal or a check mailed to the address above. If you have already sent payment, please disregard this notice and accept our thanks.
If you are having trouble paying, please contact me right away at (555) 987-6543 so we can discuss it. If the balance remains unpaid, I may give you a formal notice as allowed by state law and the lease.
All names, companies and contact details are fictional. Click “Fill sample” above to put this example into the empty fields; click again to remove the parts you did not change.
FAQ
Is a late rent notice the same as an eviction notice?
No. It is a reminder. Formal notices to pay or quit must follow your state’s required wording, timing and delivery.
How much can I charge as a late fee?
It depends on your lease and state law; some states cap late fees or require a grace period.
Can I email the notice?
For a reminder, often yes. Formal notices may require specific delivery methods.
