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Re: Proof of Income for [Person’s Full Name]
This letter confirms the income of [Person’s Full Name], who has [been employed by / worked as an independent contractor for / received payments from] [Company Name] since [Start Date]. The income details are as follows:
Name
Position / Role
Start Date
Status
Income Type
Frequency
Gross Amount
Annual Equivalent
To the best of my knowledge, this information is accurate as of the date of this letter, and we expect it to continue [unless stated otherwise]. Please contact me at [Phone / Email] if you need to verify these details.
※ Share only what the recipient needs. Many landlords and lenders also ask for recent pay stubs, Form W-2 or 1099, or bank statements. Self-employed people can attach a profit-and-loss statement or a letter from their accountant.
How to fill out a Proof of Income Letter
Free Proof of Income Letter template
A proof of income letter confirms how much a person earns. Employers, clients or accountants write it for landlords, lenders or benefit agencies. It gives the person’s role and start date and a short table of income by type, frequency and gross amount.
How to fill it out
Add your company or name and contact details at the top, and the landlord, lender or agency as the recipient.
In the letter body, choose whether the person is an employee, a contractor or receives other payments, and enter the start date.
Fill in the person's name, position, start date and status.
Add a row for each type of income — salary, hourly wages, commission, contract payments — with how often it is paid, the gross amount and the yearly equivalent.
Add a phone number or email for verification, then sign and send it to the recipient or give it to the person.
Tips
Use gross (before-tax) amounts unless the recipient asks for take-home pay, and say which one you used.
Only include what the recipient needs — usually not Social Security numbers or bank details.
Print it on company letterhead if you have it; it is easier for landlords and lenders to accept.
Make sure the numbers match recent pay stubs or 1099s, since the recipient may ask for those too.
Proof of Income Letter example
Acme Supply Co. 500 Commerce Dr Springfield, IL 62703 (555) 765-4321 · [email protected]
Oak Ridge Apartments Leasing Office 77 Oak Ridge Rd Springfield, IL 62704
This letter confirms the income of Jane Smith, who has been employed by Acme Supply Co. since March 2, 2020. The income details are as follows:
To the best of my knowledge, this information is accurate as of the date of this letter, and we expect it to continue. Please contact me at (555) 765-4321 or [email protected] if you need to verify these details.
Name
Jane Smith
Position / Role
Operations Director
Start Date
March 2, 2020
Status
Full-time employee
All names, companies and contact details are fictional. Click “Fill sample” above to put this example into the empty fields; click again to remove the parts you did not change.
FAQ
Who can write a proof of income letter?
An employer, a client who regularly pays a contractor, an accountant, or an agency that pays benefits.
Is it the same as an employment verification letter?
Similar. An employment verification letter focuses on the job and dates; a proof of income letter focuses on earnings and can list several sources.
How do self-employed people prove income?
With tax returns, Forms 1099, bank statements, a profit-and-loss statement or a letter from their accountant.
