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Performance Review Form
Employee
Job Title
Department
Reviewer
Review Period
Review Type
Ratings
Competency
Weight
Rating (1–5)
Weighted Score
Comments
Total
※ Weights add up to 1.00. Weighted Score = Weight × Rating; its total is the overall score (1–5). Scale: 5 Outstanding · 4 Exceeds · 3 Meets · 2 Needs improvement · 1 Unsatisfactory.
Key Strengths
Areas to Improve
Employee Comments
Goals for Next Period
#
Goal
Measure of Success
Target Date
Signing confirms the review was discussed; it does not necessarily mean the employee agrees with it.
Employee
Signature
Date
Reviewer
Signature
Date
HR / Second-Level
Signature
Date
How to fill out a Performance Review Form
Free Performance Review Form template
A performance review form documents how an employee performed over a review period. This template rates seven core competencies with weights, calculates an overall score on a 1–5 scale and records strengths, areas to improve, goals and employee comments.
How to fill it out
Fill in the employee, job title, department, reviewer, review period and type.
Give each competency a weight (all weights add up to 1.00) and a rating from 1 to 5.
The weighted scores and overall score calculate automatically.
Write specific strengths, areas to improve and goals with target dates.
Discuss the review with the employee, add their comments and sign.
Tips
Base ratings on examples from the whole period, not just recent events.
Use the same competencies and scale for everyone in the same role.
Make goals specific and measurable.
Export to Excel to keep the weighted score formulas.
Performance Review Form example
Employee
Jane Smith
Job Title
CS Supervisor
Department
Customer Service
Reviewer
Michael Brown
Review Period
Jan–Dec 2026
Review Type
Annual
Ratings
0.20 · 4 · Strong product knowledge
0.20 · 5 · Error rate under 1%
0.15 · 4 · Met all deadlines
0.15 · 4 · Clear updates to the team
0.10 · 5 · Trained 3 new hires
0.10 · 3 · Needs to escalate sooner
0.10 · 4 · No unplanned absences
Key Strengths
Led the order-tracking project that cut customer callbacks by 18%. Trusted coach for new team members.
Areas to Improve
Flag recurring problems to management earlier instead of solving them case by case.
Employee Comments
I agree with the review and would like training in project management next year.
Goals for Next Period
Complete a project management course · Certificate earned · 06/30/2027
Reduce average hold time · Under 2 minutes · 12/31/2027
All names, companies and contact details are fictional. Click “Fill sample” above to put this example into the empty fields; click again to remove the parts you did not change.
FAQ
How is the overall score calculated?
Each rating is multiplied by its weight; the weighted scores are added up. With weights totaling 1.00 the result is on the same 1–5 scale.
Does the employee have to agree to sign?
Signing usually confirms the review was discussed, not agreement. The employee can add comments.
Can I change the competencies?
Yes. Every competency name is editable and you can add rows.
