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Re: Letter of Resignation
Please accept this letter as formal notice of my resignation from my position as [Job Title] at [Company Name]. My last day of employment will be [Last Day of Work].
Thank you for the opportunities I have had during my time here. I have truly appreciated [what you valued — the team, the projects, the support you received], and I am grateful for everything I have learned.
Over the coming weeks I will do everything I can to make this transition smooth, including finishing my current work, documenting my responsibilities and helping train my replacement. Please let me know how I can help.
Thank you again. I wish you and the company continued success, and I hope we stay in touch.
How to fill out a Resignation Letter
Free Resignation Letter template
A resignation letter is a short, formal letter telling your employer that you are leaving your job and stating your last day of work. This template is laid out as a standard U.S. business letter with polite sample wording you can edit.
How to fill it out
Enter your name and contact information at the top.
Add the date, then your manager’s name, title and company address.
Replace the bracketed blanks in the sample text — job title, company name and last day of work.
Personalize the thank-you paragraph or keep it short.
Print, sign above your typed name, and hand it to your manager (or send a PDF by email).
Tips
Tell your manager in person or on a call first, then hand over the letter.
Keep it positive and brief — a resignation letter is not the place for complaints.
Check your offer letter or handbook for any required notice period.
Ask HR about your final paycheck, unused PTO and benefits; rules vary by state.
Resignation Letter example
Jane Smith 123 Main St Springfield, IL 62701 (555) 123-4567 · [email protected]
Michael Brown Operations Manager Acme Supply Co. 500 Commerce Dr Springfield, IL 62702
Please accept this letter as formal notice of my resignation from my position as Customer Service Supervisor at Acme Supply Co. My last day of employment will be Friday, October 30, 2026.
Thank you for the opportunities I have had over the past four years. I have truly appreciated the support of the operations team and the chance to lead the new order-tracking project, and I am grateful for everything I have learned.
Over the coming weeks I will finish my open accounts, document our escalation procedures and help train my replacement. Please let me know how else I can help.
Thank you again. I wish you and the company continued success, and I hope we stay in touch.
All names, companies and contact details are fictional. Click “Fill sample” above to put this example into the empty fields; click again to remove the parts you did not change.
FAQ
How much notice should I give?
Two weeks is the common courtesy in the U.S., but your contract or company policy may ask for more. Most U.S. jobs are at-will, so notice is usually not legally required.
Do I have to give a reason for leaving?
No. You can simply state that you are resigning and your last day. Mentioning a new opportunity is optional.
Can I email my resignation letter?
Yes. Many people email it as a PDF after telling their manager in person. Keep a copy for your records.
