Maintenance Log: uses, sizes and printing tips
Track maintenance for equipment, buildings, rental units, HVAC systems or tools: date, item or area, work done, parts and cost, who did it and when it is next due.
How to print it
- Choose the paper size (US Letter, A4, Legal, A5 or Half Letter) and portrait or landscape — the page updates as you change settings.
- Choose the log type, the row height and shaded rows; landscape fits more columns.
- Add a title or a name/date header if you want, or keep the page plain.
- Click Print / Save as PDF. In the print dialog choose “Actual size” (100%) and turn off “Headers and footers”.
Tips
- Write the next due date in pencil and circle it in your calendar.
- Add the business or family name with the Title field and keep the log on a clipboard where it is used.
- Shaded rows make long logs easier to read across.
FAQ
What is a preventive maintenance log?
A record of scheduled service (filters, inspections, lubrication) so nothing is missed and warranty requirements are met.
Can I keep one log per machine?
Yes — write the machine name as the page title and keep one sheet per machine.
How long should I keep the logs?
It depends on the purpose — food safety, maintenance and visitor records are often kept for months or years. Follow your own policy or local rules.
Is it free, and do I need an account?
It is completely free with no sign-up and no download. Change the settings, print it or save it as a PDF, and bookmark the address — your settings are stored in the link.
Related printables
More Logs & Records: Call Log · Visitor Log · Food Log · Sleep Log · Baby Feeding Log · Time Log · Key Log · Sign-Out Sheet · Phone Message Template
↑ Customize and print the Maintenance Log