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Re: Letter of Authorization
I, [Your Full Name], authorize the person named below to act on my behalf to [specific task — e.g. pick up my documents / collect my package / make inquiries about my account #___]. This authorization is valid from [Start Date] to [End Date], and is limited to the task described here.
Authorized Person
Relationship to Me
Phone
ID Type & Number They Will Show
Specific Task Authorized
Valid From
Valid Until
Please contact me at the phone number or email below if you need to confirm this authorization. A copy of my photo ID is [attached / available on request].
Authorized Person’s Signature
Date
※ An authorization letter is not a power of attorney. Banks, government offices and others may require their own form, ID or notarization.
How to fill out an Authorization Letter
Free Authorization Letter template
An authorization letter gives another person permission to do a specific task for you, such as picking up documents or a package or asking about an account. It names the authorized person, the task, the dates it is valid and how to confirm it.
How to fill it out
Enter your name and contact details and the recipient organization.
Describe the specific task in the letter body.
Fill in the authorized person’s name, relationship, phone and ID they will show.
Set the dates the authorization is valid.
Sign the letter, have the authorized person sign, and attach a copy of your ID if needed.
Tips
Describe one task in plain words — "pick up my passport application at the downtown office" — rather than "handle my affairs."
Always fill in an end date. A letter with no end date is easy to misuse and many offices will refuse it.
Write only the type and last four digits of the authorized person's ID; they will show the full ID in person.
Call the office first. Banks, pharmacies, DMVs and schools often have their own authorization form or extra ID rules.
For signing contracts, managing money or selling property, use a power of attorney instead.
Authorization Letter example
Jane Smith 123 Main St, Apt 2B Springfield, IL 62701 (555) 123-4567 · [email protected]
Springfield City Clerk’s Office 800 E Monroe St Springfield, IL 62701
I, Jane Smith, authorize the person named below to act on my behalf to pick up two certified copies of my marriage certificate. This authorization is valid from October 14, 2026 to October 31, 2026, and is limited to the task described here.
Please contact me at the phone number or email below if you need to confirm this authorization. A copy of my photo ID is attached.
Authorized Person
David Smith
Relationship to Me
Brother
Phone
(555) 234-5678
ID Type & Number They Will Show
Illinois driver’s license ending in 4421
Specific Task Authorized
Pick up two certified copies of my marriage certificate and pay the fees on my behalf.
Valid From
October 14, 2026
Valid Until
October 31, 2026
All names, companies and contact details are fictional. Click “Fill sample” above to put this example into the empty fields; click again to remove the parts you did not change.
FAQ
Is an authorization letter the same as a power of attorney?
No. An authorization letter covers a specific task; a power of attorney is a formal legal document with broader authority.
Does it need to be notarized?
Usually not, but some banks and government offices require notarization or their own form.
What should the authorized person bring?
The letter, their own photo ID and often a copy of your ID.
